New Year, Fresh Start: Resetting Your Afterschool Program After the Holiday Break

When the holiday break ends and students return, it’s the perfect time for afterschool program directors to hit the reset button. A mid-year refresh helps your team get organized, energized, and prepared to deliver the best experience for students in the months ahead. As a veteran program director, I’ve learned that January can set the tone for the rest of the year. Here’s how to reset effectively and ensure your program runs smoothly.

Do’s for a Strong New Year Reset

• Update Records and Files – Make sure all student files, enrollment paperwork, and attendance records are current. This keeps you in compliance with grant requirements and avoids surprises later.

• Conduct Staff Reviews – Take time to provide feedback to your staff. Mid-year reviews are a great way to recognize strengths, identify areas for growth, and align everyone with program goals.

• Restock and Organize Supplies – From art materials to snacks, the break is the best time to assess what you’re running low on and refresh your inventory.

• Revisit Program Logistics – Review schedules, transitions, pick-up procedures, and partnerships to see if any adjustments are needed. Small tweaks now can improve efficiency and reduce stress later.

Don’ts That Can Slow You Down

• Don’t jump straight back in without a plan—take a few days to prepare your team and space.

• Don’t ignore lingering challenges from the fall semester—address them now before they grow bigger.

• Don’t wait until the end of the year to check grant compliance—use this reset to make sure you’re on track.

Best Practices for Starting Fresh

• Deep Clean Your Space – A tidy, refreshed environment helps staff and students feel re-energized.

• Set New Goals – Involve staff and even older students in setting achievable goals for the next few months.

• Communicate with Families – Share program updates, new policies, or exciting opportunities to keep families engaged and informed.

• Celebrate Wins – Take time to recognize what went well in the fall. Starting with a positive mindset can motivate your team for the months ahead.

Suggested Reset Checklist

Here’s a quick list to guide your mid-year prep:

• Student files and records updated

• Staff check-ins and reviews completed

• Supplies inventoried and restocked

• Schedule and logistics reviewed

• Program space cleaned and organized

• Compliance check with grant or state requirements

Final Reminder

A strong reset after the holiday break isn’t just about paperwork and supplies—it’s about setting the tone for success. By being intentional now, you give your staff, students, and families the best possible experience in the months ahead.